Item Coversheet

Poudre School District
Board of Education Meeting Coversheet


Agenda Item: Fossil Ridge High School Boiler Replacement Project
Summary: 

In 2019, Facility Services identified that the boilers at Fossil Ridge High School were failing and would require replacement during the summer of 2020. The District subsequently hired PEC, an engineering consultant the District uses to provide mechanical engineering services, to develop drawings for the replacement project.

 

Through Invitation for Bid (IFB) #20-345-001, PSD solicited qualified contractors to submit bids for all material and labor associated with the replacement of the boilers at Fossil Ridge High School as designed by PEC.

 

As a result of the IFB, bids were received from 2 qualified contractors. After review of the bids, Facility Services and Procurement determined Colorado Mechanical Systems was the lowest responsive bidder as indicated on the Bid Tabulation Sheet, a copy of which is attached for the Board’s review.

 

The limited scope contract between the District and Colorado Mechanical Systems in the amount of $405,830.00 is attached for the Board’s review. 
Type of Communication: Decision Preparation
Type of Action Requested: Contract Approval
Policy Facts: Under paragraph 10 of Policy EL 2.6, the Superintendent shall not make or authorize any district purchase, contract or other financial obligation of $250,000 or more without prior Board approval. Under Policy DJA, prior approval of the Board of Education is required for the purchase of goods and/or services, including construction contracts, of $250,000 or more.
Recommendation: The Superintendent recommends the Board of Education: (1) approve and authorize the attached Limited Scope Agreement between the District and Colorado Mechanical Systems for the Fossil Ridge High School Boiler Replacement Project in the amount of $405,830.00; and (2) authorize the Limited Scope Agreement to be signed on behalf of the District by the Executive Director of Finance.
ATTACHMENTS:
File NameDescriptionType
20-345-001_Bid_Tabulation.pdfBid Tabulation SheetCover Memo
Limited_Scope_Fossil_Ridge_HS_Boilers.pdfFossil Ridge Boiler Replacement Limited Scope ContractCover Memo