Vendor: Adolfson and Peterson Construction
Purpose: Construction Management/General Contractor (CM/GC) for preconstruction and construction management services for the Transportation Facility construction project.
Contracting Method: Construction Services has chosen the CM/GC contracting method to be the best overall value to the District. This construction method is the same as has been used on the two new MS/HS projects currently under construction. In the CM/GC process, the project owner hires a contractor early in the project design phase to provide feedback during the design phase, well before the start of construction.
The CM/GC process is broken into two contract phases. The first contract phase is the preconstruction phase; during the preconstruction phase the contractor works with the designer and the project owner to identify risks, provide cost projections, and refine the project schedule. Once the design phase is complete, the contractor and owner negotiate the price for the construction contract. When all parties agree with costs, a guaranteed maximum price (GMP) is established and approved by the Board and the second contract phase, the construction phase, is kicked off and construction begins.
It is necessary to contract with A&P as soon as possible as there are a number of tasks that must be completed prior to starting construction on the transportation facility. Preliminary tasks include:
- Relocating large modular building to the southeast portion of JSSC for use by Integrated Services (IS)
- Relocating the second modular building to Wellington for use as a satellite facility by Transportation Services
- Relocate Transportation Services staff to temporary offices within Warehouse 3 on the JSSC campus
- Razing the existing house currently utilized by IS; this can occur after construction of the transportation facility has commenced but will begin once IS staff have been relocated to their new facility
A new transportation facility is needed to provide a better working environment for Transportation Services. Along with providing transportation to students, Transportation Services maintains all District owned vehicles and equipment and are forced to work on many vehicles outside, in all weather conditions. Given the capital value of the fleet and the importance of safely transporting students it is imperative we provide the best maintenance service possible.
Selection Method: The District published Request for Qualifications (RFQ 20-725-002) publicly using Rocky Mountain BidNet
.
On March 11, 2020 Construction Services and Transportation Services staff evaluated fourteen (14) proposals received and concluded that A&P Construction was the most qualified firm and proposed a reasonable fee of 0.26% for preconstruction services and of 1.32% for construction management. These fees were the lowest submitted among the various firms.
Key Provisions/Terms: The amended AIA Document A133-2009, has been developed with the continued assistance of Darryl Farrington of Semple, Farrington and Everall PC. The Agreement has also been reviewed by Autumn Aspen, District Legal and Policy Counsel.
Estimated Cost: A fee of 0.26% for preconstruction services or $23,400, and a fee of 1.32% or $118,800 for construction management services, for a total estimated contract value of $142,200 for the project based upon an estimated construction contract value of $9,000,000.
Once a Guaranteed Maximum Price has been established for the project (August 2020), an amendment to the agreement (AIA A133-2009) will be brought back to the Board for approval, finalizing all fees (based on the above percentages and actual GMP value), construction costs, and scheduled completion dates.
The Transportation Facility Project is funded by the 2016 Bond and is included in the District’s large project list. As these are Bond funds, they cannot be used for general fund obligations like salaries and must be used to pay for projects approved in the Bond Election.